Human Resources (HR) Insights Analytic Dashboard using Power BI

Introduction

In today’s fast-paced corporate environment, efficient Human Resources (HR) management is more critical than ever. Tracking employee performance, understanding turnover rates, and analyzing hiring trends can help HR teams make data-driven decisions to improve organizational performance. Enter the Human Resources (HR) Insights Analytic Dashboard, a powerful tool built using Power BI to turn raw HR data into actionable insights. This blog will walk you through the creation of this dynamic HR dashboard, highlighting its features, data connections, and key metrics.

Without data, you’re just another person with an opinion.

W. Edwards Deming

Seven Key Tables Modeling the HR System

The HR dashboard is built on a well-structured relational database that draws data from seven essential tables:

1. Employees – Contains employee records such as names, job roles, and departments.
2. Departments – Tracks departments within the organization and their corresponding managers.
3. Regions – Defines geographical regions where employees are based.
4. Jobs – Contains job titles, along with salary information.
5. Countries – Stores countries tied to specific regions.
6. Job History – Records the movement of employees across different roles within the company.
7. Locations – Details the location of each department.

These tables are interconnected via primary and foreign key relationships, ensuring data integrity. This relational structure serves as the backbone for deriving insights and building powerful data visualizations in Power BI.

Dashboard Design and Features

The Human Resources (HR) Insights Analytic Dashboard was designed with beginner and intermediate users in mind. It helps HR professionals visualize employee data, spot trends, and monitor organizational health. The dashboard includes several interactive and visually rich features, designed to bring the underlying data to life.

Beginner and Intermediate-Level Queries

1. List all employees with job titles and departments.
   This section provides a detailed view of employees, their respective job titles, and the departments they belong to, giving an overview of the company’s workforce structure.
2. Employee count by department.
   A bar chart visualizes the number of employees in each department, offering an at-a-glance understanding of department sizes and staffing levels.
3. Location and corresponding countries.
   A table connects locations with their corresponding countries, useful for tracking where departments or employees are geographically distributed.
4. Employee count by region.
   This visualization helps users understand the distribution of employees across global regions, which is crucial for multinational organizations.
5. Total salaries by department.
   A bar chart displays the total salary expenses for each department, allowing HR and finance teams to monitor departmental payrolls.

Advanced Insights

1. Identifying employees who have returned to the company.
   Using data from the Job History table, the dashboard identifies employees who have left and rejoined the company. This insight can be valuable in understanding employee loyalty and career trajectories.
2. Fund allocation by gender (Male/Female) and department.
   A pie chart breaks down salary allocations across gender categories for each department, providing insights into gender diversity and pay distribution within the organization.
3. Gender-based salary comparison using a tornado chart.
   The tornado chart compares male and female salary distributions, showcasing any potential disparities and offering insights into gender equality in pay.
4. Top 5 salaries by department.
   This section highlights the top five highest-paid employees in each department, giving an immediate view of where the organization’s top talent and highest compensation packages lie.
5. Average tenure by department.
   A bar chart displays the average tenure of employees by department, offering insights into employee retention and stability within different departments.

Objective of the HR Analytics Dashboard

The primary objective of the HR Analytics Dashboard is to provide HR teams with a dynamic tool that tracks employee data, monitors turnover rates, and identifies trends in hiring. The dashboard also aims to improve the overall employee experience by offering insights into satisfaction scores and tenure trends.

Key Metrics Tracked:

• Employee Count: Visualizes headcount by department and region, enabling better workforce planning.
• Turnover Rate: Tracks how many employees leave the organization over time, helping to identify potential retention issues.
• Average Tenure: Measures how long employees typically stay in the organization, which can be an indicator of employee satisfaction and loyalty.
• Hiring Trends: Provides insights into peak hiring periods and how hiring patterns differ across departments.
• Employee Satisfaction Scores: These scores, collected from performance reviews and exit interviews, are analyzed across departments to provide actionable insights into employee well-being and engagement.

Data Visualizations:

• Bar Charts: Used for visualizing employee distribution, turnover, and salary expenses by department.
• Pie Charts: Display gender diversity and salary allocation by department.
• Line Charts: Used to track turnover rates and hiring trends over time.
• KPI Indicators: Present key statistics, such as total employee count and turnover rate, providing at-a-glance insights.
• Heatmaps: Show employee satisfaction scores across different departments, making it easy to identify areas that need improvement.

Dashboard Features

• Slicers for Filtering:
  The dashboard features slicers that allow users to filter data by department, job role, or location. This interactive element helps HR professionals drill down into specific areas of interest and analyze the data more effectively.
• Heatmaps for Employee Satisfaction:
  A heatmap visualization shows employee satisfaction scores across departments. This feature helps HR teams quickly identify departments with lower satisfaction levels and take targeted action to improve employee well-being.

• Trend Analysis for Employee Attrition and New Hires:
  The dashboard includes a line chart to track trends in employee attrition and hiring over time. This feature is particularly useful for spotting patterns that can inform HR strategies, such as determining the best times of the year for recruitment efforts.

Conclusion

The Human Resources (HR) Insights Analytic Dashboard offers a powerful way to manage and analyze employee data. By leveraging the comprehensive database structure built with Oracle and transforming it into an interactive Power BI dashboard, organizations can gain deep insights into their workforce, making data-driven decisions to improve employee retention, performance, and satisfaction.

This dashboard serves as an essential tool for HR professionals looking to monitor key metrics such as turnover rates, hiring trends, and employee satisfaction. Whether you are a beginner or an experienced HR analyst, the insights offered by this dashboard will enhance your ability to manage and support your workforce effectively.

Ready to build your own HR Analytics Dashboard? Get in touch with us today to learn how Power BI can transform your HR data into actionable insights.